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Dr. Kelley

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  • Podcasts That Inspire: Marketing Insights for Holistic Practitioners
  • How to Use Segmentation in Email Marketing to Better Engage Your Holistic Clients
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Financial Challenges Facing Physicians

by Dr. Kelley Mulhern Leave a Comment

There are unique financial challenges facing physicians. We earn more than the average person but we have some problems that our contemporaries do not.

Student Loan DebtDebt

The average student loan debt for recent medical school graduates is nearly a staggering $200,000.  The average salary for a primary care physician is $195,000 per year, the average for a specialist is $284,000, the average for an “alternative care provider” can be anywhere from $30,000 to $150,000. Add on another $8,000 in non-education related debt (most likely due to credit cards) and perhaps a mortgage. Being a resident or new in practice may not pay well, and there isn’t time for a second job, so a lot of life’s expenses get charged.

You Have a Late Start: Part One

Doctors start their careers full time much later than their contemporaries. Most people who attend college will start working full time in their early to mid-twenties. A doctor may not start earning full-time money until their early thirties. That also means they get a later start on paying back student loans.

You Live the “Doctor Lifestyle”

RolexYou worked hard to become a doctor, and you want to reap the benefits of that hard work. For many doctors, that means living the “doctor lifestyle” complete with big house, fancy car, expensive watches, vacation home; you get the idea. All of that not only adds up, but it might also be distracting you from paying off your student loans and investing.

You Have a Late Start: Part Two

Because doctors spend so many years pursuing education, they get a later start at other important things too; namely starting a family and investing. Delaying parenthood means you have less time to save for college if you want to help fund your children’s education. Currently, the average cost of one year of college ranges from $9,410-$32,405 depending on whether the college is public or private. By the time a newly minted doctor’s kids are ready for college, we can only shudder at how much higher those numbers will be.

The most important way to grow your money through investing isn’t how much you invest but how long you invest. Here’s an example of the power of time when it comes to investing:

Person A invests $10,000, and because they started young, that money is invested for 40 years. Person B, a doctor, gets a later start and invests $50,000 for 20 years. Both get a rate of return of 7%, which is average over a long period of time. Neither person invests any more money, just those initial amounts.

At the end of 40 years, Person A’s $10,000 has turned into $149,744.58. The doctor’s $50,000 has turned into $193,484.22. The doctor only made $43,739.64 more even though they invested five times more than what Person A invested. That is the power of time when it comes to investing your money.

What Can You Do?

The first thing to focus on is debt repayment, especially credit card debt which can have interest rates well into the 20% range. Student loan debt usually has a lower interest rate, so that can be secondary to credit card debt. You need a plan to pay off debt, just throwing whatever is left over at the end of the month isn’t good enough. It’ll take longer and cost you more. Follow either the stack or snowball method of debt repayment. Both have their pros and cons, but both are effective methods of debt repayment. Snow

Once you have all, or at least a big chunk, of your debt out of the way, you can focus on investing. Don’t let the fact that you’re late to the party make you ignore one of the most important tenets of investing; limiting risk. The same rules apply to you that apply to any other investors, ignore them at your (portfolio’s) peril.

Another big factor is avoiding “the doctor lifestyle” and lifestyle inflation, which can happen to anyone. Lifestyle inflation means that every bump in income means a big upgrade in lifestyle, a bigger house, a newer car, first-class flights and five-star resorts instead of flying coach and booking an AirBnB. Invest those income bumps rather than upgrading every facet of your life.

If the thought of managing your money is just too much to deal with when you’re busy with your career and family, there’s nothing wrong with getting some help and advice. There are a lot of generic financial advisors out there, but because of the unique situations doctors find themselves in, look for one who specializes in helping doctors manage their finances. One size does not fit all when it comes to financial advice.

You Still Have an Advantage

Don’t let all this get you down. As a physician, you have a great deal of earning power and, unlike some jobs where you’ll be pushed out upon reaching a certain age or physically unable to do a job anymore, you have many years ahead of you to earn money.

For more information on building community connections, I encourage you to read my new book Community Connections! Relationship Marketing for Healthcare Professionals. If you want more valuable information about how to Connect with YOUR Community, you can find FREE healthcare practice marketing content, PowerPoint Presentation Jumpstart Kits, workbooks, blog articles, and my FREE “Practice Marketing Planner” Now!

Filed Under: blog Tagged With: direct pay insurance, Direct Primary Care, Dr. Kelley S. Mulhern, email marketing, healthcare marketing, Healthcare professionals, marketing a healthcare practice, marketing a small business, marketing for business, marketing for healthcare, marketing strategies for small businesses, marketing strategy, Relationship Marketing

Patient Education

by Dr. Kelley Mulhern Leave a Comment

Patient education can make or break your practice. No amount of marketing can make up for a lack of patient education.Education

What Do You Do?

It sounds like a ridiculous question, but ask the average person what an orthopedist does. Answers might range from “I don’t know” to, “Something to do with knees.” But what if you’re an orthopedist who specializes in shoulders? A potential patient with a shoulder problem might pass you by because they don’t know orthopedists do more than deal with knee injuries.

It’s up to you to educate patients on what you do…everything you do.

How Does That Help Me?

The most important part of patient education is to teach how what you do can help a patient. (Also, why is it important for the patient that they should take care of their health issue?) Sure, fixing knee pain takes care of the immediate problem, but what else happens when the knee is fixed? When the body is taken care of, walking and exercising are less painful, favorite hobbies can be resumed, and quality of life is improved.

Educate patients on the positive “side effects” of using your services to resolve their current health issues — and to prevent future health concerns.

ChalkYour Site is Your Chalkboard

In 2012, 72% of people used the internet to find health information, and you can bet that number is even higher now. This means that one of your first (and best!) opportunities for patient education is your website. You want all the nuts and bolts such as your hours and if you accept insurance. However, you want more meaningful forms of education available, too. Tell your potential patients what you can do to improve their lives.

This is where having a section of your site devoted to blogging can be useful. It’s a more personal way to connect with patients and tell them all the great things you can do for them and their health.

Videos are Worth a Million Words

While you have patients in your waiting room, you have a captive audience. Rather than fill that time with outdated copies of People Magazine, set up televisions to play patient education videos. Sure, a few people might read brochures or check their FaceBook while they wait, but others will allow their attention to be captured by something on TV. Leverage the time patients spend in your reception area by using it to educate them on your practice.

Train the Troops

Make sure your front desk staff knows how to properly educate patients on the telephone. This is especially important if you don’t accept insurance. If that is the first thing a prospective patient hears, they may say, “Thank you,” and hang up.

Do you file with insurance as a courtesy? Do you have low-cost monthly plans that make your practice affordable for those who don’t have insurance? These should be the first things your staff is trained to convey to prospective patients calling with insurance inquiries.

Patient Seminars

SeminarHolding patient seminars is a great way to share your knowledge, educate current patients, and engage with potential new patients in a relaxed, informal setting. You can demystify procedures that seem “scary” to some people, showcase services that current and future patients may be unaware you offer, and increase awareness of yourself and your practice within your community. 

These seminars can be very inexpensive, especially if you have space to hold them in your office. You’ll want to advertise the event on all your social media outlets and perhaps take out some ads in local media. Patient word of mouth will likely be your best advertisement, so encourage patients to bring along a friend or family member.

Always Be Teaching

Every encounter – physical or virtual – you have with a patient or potential patient is an opportunity to educate, and that’s an opportunity to grow your business. Patient education is one of the most important aspects of any practice. Always be teaching!

For more information on building community connections, I encourage you to read my new book Community Connections! Relationship Marketing for Healthcare Professionals. If you want more valuable information about how to Connect with YOUR Community, you can find FREE healthcare practice marketing content, PowerPoint Presentation Jumpstart Kits, workbooks, blog articles, and my FREE “Practice Marketing Planner” Now!

 

Filed Under: blog Tagged With: building a private healthcare practice, Community Connections, Dr. Kelley S. Mulhern, external marketing, healthcare marketing, medical marketing, practice building advice

Improve Patient Satisfaction

by Dr. Kelley Mulhern Leave a Comment

We all want happy patients because they generate referrals. Make sure you’re in touch with your patients and their needs so you can improve patient satisfaction. There’s an easy, low-cost (or free!) way to do just that. Survey

Survey Says

In 2013, Medical Group Management Associates published a report stating 80% of “better performing” practices used patient satisfaction surveys.

Fortunately, we don’t have to guess if our patients are happy or how we can help improve patient satisfaction. We can go straight to the source and ask! Your patients are a gold mine of data. They can help you improve your practice in ways that matter the most to them.

Sometimes, what we think patients want or need isn’t what they actually want or need. For example, you might think the best way to spend money improving your practice is to buy nicer furniture for your waiting area.  However, your patients might care more about  having an online booking portal so they can make their own appointments or having reduced waiting times.

Ways to Survey

The data collection method you use should be guided by the type of patients you have. Are they young and tech savvy? They’ll respond more favorably to online surveys. Are your patients older? They may not be online at all, so using good old-fashioned paper surveys will net you more of the data you’re hoping to obtain.

To get the most accurate data, make the surveys anonymous. Patients may be less willing to provide critical feedback if they know their name will be attached to it, and you’ll see their negative comments. This can be especially important if you have a great rapport with most of your patients. We don’t want to hurt the feelings of someone we like, even if they’ve asked for constructive criticism.

What to Ask

Don’t go overboard. People aren’t going to respond to a 50 question survey! Ask no more than ten questions about things like overall experience, staff performance, ease of getting an appointment, and timeliness. Question

Don’t ask more than three open-ended questions. Some people won’t give a sufficient answer, and some people will write a novel; either scenario doesn’t give you the kind of hard data you’re looking for. At the end of the survey, be sure to include an open comment section labeled “Additional Comments.” This allows patients to provide feedback about anything – including topics you didn’t know to include in your survey.

Don’t Ask Don’t Tell

If there’s something that may indeed increase patient satisfaction, but that you aren’t willing to do, don’t ask about it! Don’t ask if patients would like earlier office hours if you like to sleep late. Also, don’t ask about things over which you have no control. If your office is in a busy downtown area, many patients would probably like better parking options, but there isn’t much you can do about that.

If you’re taking the time to conduct a survey, and your patients are taking the time to answer it, you have to be prepared to listen and respond to the feedback.

What To Do With The Data

If you used online survey software, part of the program may include collating the data into an easy to read report. If you’ve used paper surveys, you’ll have to do the work yourself. Either way, be sure you actually use it! Some practices survey patients and the valuable information collected just languishes in a filing cabinet. Patient

Look at what the answers have in common; there should be at least a few things you see over and over, and now you know where to spend time, energy, and maybe money, improving. Follow through on the improvements.

Keep Patients In The Loop

People like to feel their opinion matters and is used for positive change. That’s why we vote! Your patients feel the same after filling out your survey. They don’t want to feel like you’ve wasted their time, discounted their opinions, and improved nothing.

Implement the changes and announce them to your patients in whatever way you communicate with them; your newsletter, blog, or mailings. Thank them for the valuable insight they provided to you.

It’s The Patients Who Matter

We as providers can think things are going great, and our patients couldn’t be happier. And that might be true. But why wonder when the answer walks through your waiting room every day? Survey your patients and get the real answers!

For more information on building community connections, I encourage you to read my new book Community Connections! Relationship Marketing for Healthcare Professionals. If you want more valuable information about how to Connect with YOUR Community, you can find FREE healthcare practice marketing content, PowerPoint Presentation Jumpstart Kits, workbooks, blog articles, and my FREE “Practice Marketing Planner” Now!

 

Filed Under: blog Tagged With: improve patient satisfaction, patient impact, patient satisfaction

Up for Review

by Dr. Kelley Mulhern Leave a Comment

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Even if you haven’t intentionally created an on-line presence, you may still have an on-line presence. Whether you’re aware of it or not, you and your practice are up for review.

Buyer Beware

If you’re thinking of trying a new restaurant or hair salon, do you hop onto a site like Yelp to find out what others had to say about them? Many of us do, and increasingly, patients are doing the same before choosing a practitioner. A lot of patients are doing this, and as much of 85% of patients let these reviews influence their decision.

Consumers have a lot of sites to choose from for reviews including, Vitals, ZocDoc, Healthgrades, and even Yelp.

On-Line Word of Mouth

megaphone-50092

Many practitioners rely on “word of mouth” for new patients. On-line reviews are “word of mouth” shouted through a megaphone! That can be good, and it can be bad. Good reviews can bring in lots of new patients, and bad reviews can slow the flow to a trickle.

We all know some people simply aren’t happy no matter what we do. And whatever you might think of being reviewed on these rating sites, you can’t ignore the impact on-line reviews can have on your practice.

Welcome the Feedback

It can be daunting, but dive in and read your reviews. Many unhappy patients won’t complain in person; they just don’t come back. To use the restaurant analogy again; think of the last meal you had that you didn’t like. Did you say anything at the time or did you just decide you wouldn’t return?

Because review sites give people a non-confrontational outlet, they’ll use them to complain. Try to stay objective and don’t take negative reviews personally. As hard as it may be to read negative reviews, you can use that information to improve your practice and your ratings. Remember, it can be frustrating because the things you think make a good practitioner may not be what patients are judging you on.

For example, you’re up for review on things like how well you listen, how long the wait after arriving on-time for an appointment is, and how well the staff interacts with patients. Patient reviews are less focused on things like the effectiveness of your treatment and their overall health outcome.

How to Handle Bad Reviews

If you get a bad review, do not comment back to the patient on the review site. You might think the response is measured, apologetic, or resolves the problem, but you don’t know how the reviewer will react. It can escalate the situation for everyone to see.

Ideally, you should reach out privately to the patient and ask how you can resolve the issues that prompted the bad review. Hopefully, your good will gesture will prompt the patient to delete or at least to amend the review, although you shouldn’t ask them to do so.

If the review contains false information, most sites have a protocol in place that allows you to dispute and possibly remove it.

Get Good Reviews

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One of the best things you can do is to simply let positive reviews counter and overwhelm any bad ones. But you have to be proactive in getting good reviews. People are much more likely to complain about something they didn’t like than to praise something they did like.

So ask for reviews and tell your staff to do the same. You can be tactful about it. If a patient pays you or your office a compliment, ask them if they would kindly write a review saying the same thing. Make it easy for them. Make an instruction form for reviews and hand out copies to willing patients.

Make sure to include the web address of your preferred site. You might need reviews on ZocDoc, but the patient may not even know that site exists and was going to leave a review on Yelp instead. They can take the instructions home and type the information into your preferred review site, or fill it out in the office and give it to your staff to enter.

And remember, if a patient takes time out of their day to leave you a positive review, let them know how grateful you are. They have given you and a great gift and you want them to know you appreciate it!

Look at the Average

If most of your patients are happy, and your practice is thriving, don’t let bad reviews get you down. Consider how you look at reviews of other businesses yourself. You probably disregard the over-the-top glowing ones (figuring those were written by the owner’s mom) and do the same with the over-the-top bad ones because you figure it’s the competition attempting a little on-line sabotage.

On-line reviews are a powerful tool but don’t let them take up too much real estate in your head. Address the legitimate complaints and watch the good reviews pour in!

For more information on building community connections, I encourage you to read my new book Community Connections! Relationship Marketing for Healthcare Professionals. If you want more valuable information about how to Connect with YOUR Community, you can find FREE healthcare practice marketing content, PowerPoint Presentation Jumpstart Kits, workbooks, blog articles, and my FREE “Practice Marketing Planner” Now!

Filed Under: blog Tagged With: direct pay insurance, Direct Primary Care, Dr. KelleyS. Mulhern, email marketing, healthcare marketing, impact, marketing a healthcare practice, marketing a small business, marketing for business, marketing for healthcare, marketing strategies for small businesses, marketing strategy, medical marketing, practice building advice, Relationship Marketing

Slow Summer Season

by Dr. Kelley Mulhern Leave a Comment

Summer is upon us, and that can mean a slow down in business for some. Let’s look at some ways to give your practice a boost during the slow summer season.

Step Up Your ProjectsSummer

Now that things are quieter, you have time to devote to all those projects you neglected when things were hopping. And if you focus on the right ones, they can help drive business to your practice during the slow summer season.

Write some posts for your blog and social media sites, in fact, write a batch of them to drip out during your busy season when you’re short on time. Is there a class you could take to help improve some aspect of your practice? Public speaking, writing, nutrition? Sign up, just don’t think of it as summer school!

Have you wanted to write a book? With the many options available for self-publishing, it’s easier than ever to write a book or an e-book that can help get your name out there and help to establish you as an authority in your field.

Think of the Children

Summer means that school is out, and kids are home driving their parents nuts! Even if you don’t see children as patients, there are still some things you could do that would be fun for them and introduce their parents to your practice. Mint

If you’re a nutritionist or dietician, hold a gardening class to introduce kids and parents to growing their own herbs or vegetables. Chiropractors can hold a class to show parents and kids how to protect their spines while enjoying their favorite summer vacation activities.

If you’re a PCP, you could hold a summer first aid class. These are all ways to get kids out of the house (and their parent’s hair) for a few hours and drive new business to your practice. At worst, you’ll build some goodwill in your community.

Recall

Are you keeping a recall list? If not, you should be and now is a great time to use it. If you use scheduling software, you should be able to pull a report for patients that have not been in since X number of days, weeks, etc. Contact these disappearing patients and try to schedule them for an appointment.

Depending on how big the list is, you can send out postcards, automated e-mails, or make good old fashioned phone calls. It’s a low cost, low effort way to round up some AWOL patients.

Start a Referral Program

Let your current patients find new patients for you! Offer something for each new patient an existing patient refers. But make it worth their while. Don’t just give out things like pens with your name and logo printed on them. Give away things of value. (Be sure to check with your state rules and regulations regarding “gifts” to make sure you’re not inadvertently providing “kickbacks” to patients.) Something like a free supplement of their choice, an ice pack, or an add-on service such as a free 15-minutete chair massage or an aromatherapy treatment are great ways to thank patients for their referrals.

I’ve also had great success with a handwritten, heartfelt note thanking the patient for trusting me with their family member or friend. Always remember that a referral is a gift from a patient to a practitioner, so make sure they feel appreciated!

Hold a Fair

Not the kind that sells fried stuff on a stick…a health and wellness fair! Partner with a handful of other healthcare practitioners, rent an event space and put the word out. Are there any sports tournaments in your community? This is a great place to set up a health fair. Fair

Cut Back

This won’t drive business, but it will cut down expenses if a slow summer season is impacting you more than you’re comfortable with. Go back through your schedules for the summer months for the past few years and see when the slow times were. Mondays, Fridays, the first few days before and after holiday weekends?

It makes more sense to close during those slow times and see more patients on fewer days or for shorter hours. Consider how this will affect your staff before making any decisions. (Alternatively, beef up your marketing calendar to increase your office visits.)

Take a Break

If you’re not seriously impacted financially from a slow summer season, do what everyone else is doing; take a vacation! Most Americans don’t get or take enough. Taking a break from work is good for you, your practice, and your patients. There’s a reason the flight attendant tells you to put your oxygen mask on first. You can’t help others if you don’t take care of yourself. School’s out, enjoy the lazy days of Summer!

For more information on building community connections, I encourage you to read my new book Community Connections! Relationship Marketing for Healthcare Professionals. If you want more valuable information about how to Connect with YOUR Community, you can find FREE healthcare practice marketing content, PowerPoint Presentation Jumpstart Kits, workbooks, blog articles, and my FREE “Practice Marketing Planner” Now!

Filed Under: blog Tagged With: Community Connections, external marketing, healthcare authority, healthcare marketing, marketing, practice building advice

Junk Food Marketing

by Dr. Kelley Mulhern Leave a Comment

Junk food marketing works in the short term, but it’s not a sustainable way to grow your practice. Make sure you aren’t a junk food marketer!Hot dogs

Have you ever read ingredient labels while food shopping? Almost everything is filled with sugar, even savory foods like bread and tomato sauce are loaded with the stuff! Why? Because it’s a cheap, lazy way to make food palatable. Is it good for you? Certainly not, but it’s cheap and easy. The same thing holds true for practice marketing.

Junk Food Marketing

Cheap and easy and not good for you seems to be the way some practices approach marketing. Good marketing, like good cooking, takes time, and there are no shortcuts. So while you might initially tempt some people with cheap and easy “junk food” marketing, it’s not sustainable.

Have Something to Say

Regular engagement is important, but make sure you have something meaningful to say every time you communicate with your patients. Don’t send out a communication for every little holiday. Your patients won’t mind if you don’t Donutwish them a Happy National Donut Day (yes it’s real, it’s June 3!).

If you’re a veterinarian, though, your patients might get a giggle if you wish them a Happy National Puppy Day (also real, March 23!). But things like that are a special case and just meant to give your patients a little laugh. The other 99% of the time, you should have something informative and engaging to communicate whenever you reach out to your patients.

Make it Professional

All your marketing materials should look professional. It’s easy to take shortcuts like printing out brochures on a regular old office printer or to take your own photos for your website, but those are perfect examples of junk food marketing. Those kinds of things stand out to potential patients; it makes your business look cheap and unprofessional. Have your marketing materials professionally done.

Quality Over Quantity

There’s a fine line between marketing and spam. Even the best quality content will be ignored if it’s too much. You want to engage your audience and keep your practice on their radar, but people are bombarded 24/7 by information. It can be overwhelming. You don’t want your marketing content to be thought of as spam.

You Only Promote Services

It’s understandable that you want to use your marketing to promote your services, but make sure that isn’t the only thing you’re doing. People want to read information that’s helpful, funny, or interesting. Consider your demographics. Do you have a lot of athletes in your practice? Write a post or newsletter about ways athletes can avoid injury. Do you have a lot of families in your practice? Write a post about fun summer activities coming up in your area.

People don’t want to read constant self-promotion, they want to feel like you’re writing for them. You can feel free to add a few lines about your services at the end of a post, but it shouldn’t always be the entire focus of every post.

Set a Schedule and Stick to It

It’s frustrating when you find a blog you like and it’s not regularly updated. It seems unprofessional. If you worry that you can’t keep up a regular writing schedule, batch several articles and schedule them regularly. This not only helps to keep the readers engaged, but it also helps with SEO ranking too. Frequency matters, but it matters less than consistency.

Get in the Kitchen!Kitchen

Don’t feed your patients and potential patients junk food marketing! Get in the kitchen and cook up something good for them. No one can live on a diet full of sugar forever, and your business can’t survive on a diet of junk food marketing.

For more information on building community connections, I encourage you to read my new book Community Connections! Relationship Marketing for Healthcare Professionals. If you want more valuable information about how to Connect with YOUR Community, you can find FREE healthcare practice marketing content, PowerPoint Presentation Jumpstart Kits, workbooks, blog articles, and my FREE “Practice Marketing Planner” Now!

Filed Under: blog Tagged With: Dr. Kelley S. Mulhern, external marketing, healthcare marketing, healthcare practice marketing, marketing, practice marketing, Relationship Marketing

Choosing Membership Services

by Dr. Kelley Mulhern Leave a Comment

Once you decide to become a membership practice, the next step is choosing membership services for your patients. We know the benefits for providers: A smaller patient load, reduced overhead, and less record-keeping. But what services will you offer your patients?Next Step

Ask Your Patients What Membership Services They Want

When some people think of a membership practice, they think of fluffy robes and private waiting rooms. Those things are nice extras, but they don’t do much to make a patient’s experience better. Ask your patients what would improve their experience.  The most common things patients are looking for all relate to time: Faster access to appointments, longer appointments, and a practitioner who listens (which takes time!).

How Available Do You Want to Be?

From a patients’ perspective, one of the most attractive things about a membership practice is the increased access they have to their provider. What used to be handled with an in-office visit can now be handled on the phone or over email. Simple follow up questions that used to take days to get answered can now be answered in hours or even minutes.

But this kind of access means that the provider no longer leaves work when he or she leaves the office. You’ll be tethered to your practice in a way that traditional providers are not. And while most patients won’t take advantage of this 24/7 access, there are bound to be a few who do pick up the phone for every little thing. So consider if you can handle providing that level of availability.Open

For patients used to the old model, simply being able to schedule same or next day appointments, and not having to wait once they arrive for that appointment, will be an incredible improvement. So if you’re unsure about 24/7 access, you can still provide much greater access than what your patients have been used to.

Consider Your Demographics

If your practice is in a very affluent area, then luxuries like fluffy robes and private waiting rooms may indeed be something you want to offer your patients. If your patients are seniors, they may want help navigating the healthcare maze, things like coordinating specialist referrals and appointments and medical records. For patients with limited mobility, house calls would be an attractive feature and something well worth paying a membership fee for.

If your patients are focused on wellness and preventative care, they desire services that cater to their healthy lifestyle.  You might consider hiring alternative therapists like an acupuncturist, naturopath, or nutritionist and adding an on-site lab to provide simple blood tests for things like vitamin deficiencies and lipid levels.Phone

Tech-savvy patients will appreciate patient portals, so they can do things like make appointments, access medical records and get lab results on-line. Even better if you have a patient portal app so they can do all of that right on their phone!

A Perfect Match

Choosing membership services to include in your  practice is a matter of finding the right balance between what is best for your patients and for you. This shouldn’t be too difficult because providers and patients often share many of the same frustrations with traditional practice models. Therefore,  what makes your patients happy can make you happy too.

 

For more information on building community connections, I encourage you to read my new book Community Connections! Relationship Marketing for Healthcare Professionals. If you want more valuable information about how to Connect with YOUR Community, you can find FREE healthcare practice marketing content, PowerPoint Presentation Jumpstart Kits, workbooks, blog articles, and my FREE “Practice Marketing Planner” Now!

 

Filed Under: blog Tagged With: concierge model, direct pay insurance, Direct Primary Care, direct primary care practice, Dr. Kelley S. Mulhern, email marketing, healthcare marketing, marketing a healthcare practice, marketing a small business, marketing for business, marketing for healthcare, marketing strategies for small businesses, marketing strategy, Relationship Marketing

Ways To Structure a Membership Practice

by Dr. Kelley Mulhern Leave a Comment

Previous blog posts focused on membership practices, and you’re convinced! This post will discuss ways to structure a membership practice.Membership

Before we look at the different models, remember that much of your success when transitioning to a membership practice depends on understanding your patient demographic, choosing the right structure to serve them, and educating them on how the new practice model will work. If you’ve selected the right practice structure for your demographic, communicating the benefits to your patients should be easy. Now let’s look at the three most common ways to structure a membership practice.

Hybrid Structure

A hybrid model is ideal if you’re nervous about making the leap into a full concierge practice or think your patients will be resistant to the idea. Many people still have a negative connotation with the word concierge, assuming it’s something they can’t afford.jpg

A hybrid structure charges a membership fee (to cover services that insurance doesn’t) while billing insurance for office visits and other covered services. This allows patients to carry a high-deductible policy for major health issues, while covering select routine and preventative services with the membership fee. This structure can also provide the amenities that make concierge services attractive to patients, such as longer appointments, same day appointments, and telephone and e-mail access to the doctor.

Another way to structure a hybrid practice is to maintain a traditional practice while offering additional services for a membership fee. This type of hybrid structure can be controversial. Some people consider it “two-tiered” care where those willing and able to pay more get better care than those relying only on insurance.

Fee-for-Care

If you’re considering a fee-for-care structure, you first must decide if you want to accept insurance. You’ll also need to decide what services the fees will cover. Typically, patient fees cover most services that are provided in the office. Some services such as vaccinations, lab work, and X-rays may be excluded from the fee and charged separately.

If you choose not to accept insurance, and your fees will not cover out-of-office services, it’s important to develop relationships with local labs and imaging centers. Establish a close relationship with your representative from these providers so they’ll work with you to facilitate same day appointments and discounted services.

Menu of CareMenu

Would you eat in a restaurant that didn’t disclose their prices? Doubtful. This is how many people feel about going to the doctor, whether they have insurance or not. But very few doctors disclose their prices, and some might not even be able to answer if a patient asked how much a visit or procedure would cost.

This can be nerve-wracking for those who have no insurance or who have high-deductible plans. To address these fears, some practices are establishing a “menu of care” structure. All of the pricing is spelled out. There are various categories of memberships and a listing of what’s included in each one. (You’ve probably seen tiered packages such as bronze, silver and gold on non-medical websites…it’s the same idea.) Some practices provide a la carte pricing for every service offered. You can even set up a menu of care practice without a membership component by pricing everything a la carte.

From a marketing standpoint, this is one model that can really benefit from accepting insurance. Patients with high deductible plans love this model because they know exactly how much they have to pay and what’s left to meet their deductible.

Which Structure Is Right For You?

WaterIf you want to test the waters before deciding to discontinue taking insurance entirely, the hybrid method is the choice for you. If you know what services you’ll cover for a membership fee and have good relationships with labs and imaging centers, a fee-for-care structure will serve you and your patients. If you like to put your cards on the table and have a lot of patients with high-deductible plans, you’ll both be happy with a menu of care structure. If you’re still uncertain, consider a brief survey of your patients to determine what would best match their needs and comfort levels.

There’s no “one size fits all” approach to moving into a membership practice model. Fortunately, there are many ways to structure your practice so you can get the right fit for you, your staff, and your patients.

 

For more information on building community connections, I encourage you to read my new book Community Connections! Relationship Marketing for Healthcare Professionals. If you want more valuable information about how to Connect with YOUR Community, you can find FREE healthcare practice marketing content, PowerPoint Presentation Jumpstart Kits, workbooks, blog articles, and my FREE “Practice Marketing Planner” Now!

Filed Under: blog Tagged With: direct pay insurance, Dr. Kelley S. Mulhern, fee for care, hybrid practice, membership-based practice, menu of care, structure a practice

Membership Practices, Concierge Practices, and Direct Primary Care: Similarities and Differences

by Dr. Kelley Mulhern Leave a Comment

The terms “membership practice”,”concierge medicine,” and “direct primary care” are sometimes used interchangeably. While they have similarities, they have distinct differences too. It’s important to be familiar with the differences so you can help your patients understand them and be more comfortable with your new practice model.Question

If you’re among the many doctors seeking a better way to serve your patients, you may be considering a membership, concierge, or direct primary care practice model. To help you make the best decision for you and your patients, this post will outline what these practice models have in common and how they differ.

Membership Practice Model

A “membership practice” refers to any practice model that charges an annual or monthly fee or retainer to its’ patients. This umbrella term can be used to refer to several different practice models, including direct primary care, Umbrellaconcierge, or boutique practices. The membership fee frequently covers a variety of services, procedures, or treatments, delineated by each office. Thus, a membership model is highly flexible and can be structured to suit the needs of the doctor, patients, and community.

 

Concierge Care Model

concierge medicine dr kelley pendletonThe mid-1990’s saw a rise of wealthy patients who wanted VIP care without the interference of insurance companies, and “Concierge Medicine” was born. The defining feature of concierge medicine is that it gives the patient nearly limitless access to the doctor, often including same day appointments, round the clock telephone access, and even house calls in some practices. While many concierge practices do accept insurance to pay for services or procedures not covered by the retainer fee, they’ve often negotiated better pricing, further reducing patient expense.

Direct Primary Care Model

In the mid-2000’s, the frustrations of patients and providers converged to create a “new” model of practice. Direct Primary Care, or DPC, seems to be a throwback to the bygone era of small town doctors who developed direct relationships with their patients without the involvement of a third party. DPC practices offer primary, preventative, urgent, and wellness care in addition to disease management. The defining feature of the DPC model is that the provider does not accept nor bill insurance. Payment is arranged solely between the doctor and his or her patient. Eliminating insurance allows doctors to spend more time caring for patients, and less time dealing with the hassles of insurance.

  The Similarities

  • Both concierge and direct primary care practices charge a membership or retainer fee.
  • Each practice model has much smaller patient loads than a traditional practice, thus allowing for longer patient visits and a higher level of care. These types of practices typically limit their patient panel to several hundred while a traditional practice can have as many as 2,500 patients.
  • Both models provide greater access to doctors, including telephone and e-mail consultations.
  • Concierge and DPC practices provide much faster access to the doctor including same or next day appointments, and little to no wait time upon arriving for an appointment.
  • In a traditional model, doctors are only paid for office visits. Because membership practices don’t rely entirely (or at all) on insurance payments, follow up care can often be handled via telephone or e-mail. (How convenient is that?)

Another thing both models have in common is how little they are understood by patients. That’s why patient education is so vital to making either model a success.

The Differencesdifferences dr kelley pendleton

  • The major difference is that while direct primary care practices don’t bill insurance at all, many concierge practices do.
  • Direct primary care practices tend to attract younger patients, those in their 20’s-40’s who are middle class. Concierge practices attract an older and wealthier clientele, those in their 50’s-80’s who are considered upper middle class.
  • Overhead between the two models is another key difference. Because DPC cuts out insurance companies, there’s less need for billing staff, software, EMR, and the other expenses typically incurred when a practice accepts insurance. Concierge practices often have higher overhead because they still bill insurance and because the patients may expect fancy extras for their annual fee like plush offices and private waiting rooms.
  • DPC’s charge a lower fee, on average, $50-150 per month. While the average concierge practice’s monthly fee is higher, it’s surprisingly not that much higher, at $200 per month.
  • While DPC offers faster access to doctors than traditional practices, many concierge practices offer 24/7 access every day of the year via the doctor’s personal cell phone number.

Which Model Is Best?

PracticeThe answer will heavily rely on your patient demographic. Younger, middle-class, Gen X and millennials will favor the DPC model. Even with the advent of the Affordable Care Act, many people’s medical coverage is still tied to their employer, and it’s comforting for patients to know they can remain under your care with or without insurance.

If your patients are older and more affluent, they may be willing and able to pay for concierge medicine. For those in this demographic, health has become a matter of prime importance and they want to build a close relationship with a doctor they can trust.

Whichever model you choose, you can look forward to better serving your patients, improving their quality of life and your own, while reducing your own insurance-related frustrations.

For more information on building community connections, I encourage you to read my new book Community Connections! Relationship Marketing for Healthcare Professionals. If you want more valuable information about how to Connect with YOUR Community, you can find FREE healthcare practice marketing content, PowerPoint Presentation Jumpstart Kits, workbooks, blog articles, and my FREE “Practice Marketing Planner” Now!

 

Filed Under: blog Tagged With: concierge medicine model, concierge model, concierge practice, direct primary care practice, DPC, Dr. Kelley S. Mulhern, membership practice, membership-based practice, starting a direct primary care practice, starting a DPC practice

Marketing a Membership, Direct Primary Care (DPC), or Concierge Practice

by Dr. Kelley Mulhern Leave a Comment

More and more physicians are transitioning from a traditional practice to a membership, DPC, or concierge practice. The three terms are often (mistakenly) used interchangeably. (The various ways to structure this type of practice will be discussed in future blogs, so stay tuned!)

If you’re thinking about making the leap, you’ve probably done enough research to know that one of the biggest issues for these practices is marketing.

Perhaps “marketing” is the wrong thing to focus on. Focus, instead, on patient education to help your current patients become comfortable and excited about the new practice model. This can smooth the transition and alleviate some of your patient-retention fears. (Plus it can also save you time and money since you won’t have to focus so much effort on constantly attracting new patients.)

Advantage #1: Affordability

When your patients hear the terms “membership, DPC, or concierge practice,” often the first thing they think is that money-163502_640it’ll be expensive.

For example, concierge medicine didn’t start in small towns populated by middle-class people; it started in large urban areas populated by high earners who were willing and able to pay top dollar for private medical care. That’s the way many people still view it.

Help your patients to understand they won’t be paying hundreds of dollars more for visits with you than they pay now. A membership, DPC, or concierge practice can be an especially great deal for patients who have HSA and FSA programs through their insurance providers.

Patient education and clarity are the best ways to overcome this misconception. Communicate to your patients that your transition has nothing to do with money, but a desire to deliver a higher quality of care. (Research has shown that traditional providers make about the same as concierge providers1.) For clarity, show them your new fee structure, as well as their potential financial obligations under a few common scenarios.

Advantage #2: Time

Patients are tired of waiting hours for an appointment or being told to schedule different appointments for every health concern. And they don’t appreciate being rushed through an office visit any more than you like being rushed.

1 Pearson, D. 2015. ‘Direct primary care’ shown to please patients and reduce costs, including for imaging. Available at: http://www.imagingbiz.com/topics/healthcare-economics/‘direct- primary-care’-shown-please-patients-and-reduce-costs-including-imaging.

The average medical appointment lasts just over 15 minutes. Describe how an office visit under the new model is different than what they’re used to. The reality is that by transitioning to a membership, DPC, or concierge practice, you’ll be able to devote much more time and attention to their care.

Advantage #3: Service

Membership, DPC, and concierge practices can provide better service than the traditional model. It’s frustrating for patients when they have to wait days or weeks for an appointment or when they arrive on time for an appointment only to be kept waiting because you’re running behind. appointment-15979_640

Outline the new customer service patients can expect from your office. Will they have access to the doctor via E-mail or cell phone? Will they be guaranteed same-day appointments? What tests, procedures, or services are included in their monthly or annual fee?

Don’t Forget:

You and your patients often share the same frustrations. Things like long wait times, short or rushed appointment times, and insurance companies refusing to pay for needed care top the list. Those aggravations may be due to the “middle-man” (insurance companies) standing between the doctor and patient. By removing this obstacle, you’ll be removing these frustrations. For more information on how to explain the membership, DPC, or concierge model to patients, watch this brief video of me in a recent panel discussion! (See my entire DPC Panel discussion here.)

One Last Tip:

Take the time to ask patients what they want (and don’t want) from a membership, DPC, or concierge practice before making the change. For example, do they expect unlimited phone access, same day appointments, house calls, or a fancy waiting area that serves tea? This way, when you make the transition, you’ll know where to spend time and money so you can provide the services people want and are willing to pay for. Tea

Educating patients about what your membership, DPC, or concierge practice will and won’t be can help you retain patients so your primary focus remains providing high-quality care. This is a key reason you want to become a membership, DPC, or concierge provider!

 

For more information on building community connections, I encourage you to read my new book Community Connections! Relationship Marketing for Healthcare Professionals. If you want more valuable information about how to Connect with YOUR Community, you can find FREE healthcare practice marketing content, PowerPoint Presentation Jumpstart Kits, workbooks, blog articles, and my FREE “Practice Marketing Planner” Now!

 

Filed Under: blog Tagged With: concierge medicine, concierge medicine model, concierge model, concierge practice, direct primary care practice, direct primary care practice marketing, DPC, marketing a DPC practice, marketing a membership practice, membership practice, membership-based practice, starting a direct primary care practice, starting a DPC practice

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